Event Operations Support for Event Planners & Producers
Backend support that protects your margin, reduces risk, and gives you your time back.
Producing events at scale requires consistent operational control. As event volume increases, so do vendor contracts, insurance requirements, permits, payment schedules, and deadlines.
Meaghan Renee Events provides backend event operations support for event planners and producers who want to stay focused on clients, creative direction, and execution—while experienced oversight manages operations behind the scenes.
This service is designed to integrate seamlessly with your existing workflow.
Who this is for…
This support is best suited for:
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Wedding planners managing multiple clients
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Festival and large-scale event producers
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Nonprofit event teams
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Experiential and production agencies
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Seasonal teams entering high-volume periods
If you are scaling volume, managing complex vendor lineups, or feeling stretched operationally, this service is designed for you.
What We Handle…
We take ownership of the operational elements that often create risk, bottlenecks, or burnout.
Vendor & Compliance Management
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Vendor contract review and negotiation
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Certificate of Insurance (COI) collection and verification
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Compliance with venue, city, and client requirements
Permits & Documentation
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Permit coordination (city, venue, special use)
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Tracking documentation deadlines
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Centralized record keeping
Financial & Timeline Oversight
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Vendor payment schedules and milestone tracking
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Deadline management
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Master vendor timeline development and maintenance
Risk & Escalation Support
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Identification of operational risks
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Contract escalation handling
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Proactive issue resolution before event day
Our role is to ensure nothing falls through the cracks long before onsite execution begins.
What We Don’t Do…
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Event design, décor, or styling
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On-site or day-of coordination
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Guest registration or guest experience management
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Client-facing creative direction
You remain the primary planner and client contact.
We support operations, compliance, and structure.
How This Support Helps You
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Managing multiple overlapping events
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Supporting teams during peak season
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Absorbing operational overflow without hiring staff
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Reducing risk on complex or high-stakes events
What Our Clients Are Saying...
“Bringing Meaghan in for backend operations completely changed how we run events. Contracts, insurance, permits, and payment schedules were handled proactively, which allowed our team to stay focused on clients and execution. It felt like having a senior operations lead without adding to our payroll.”
“Our team didn’t have the bandwidth to manage vendor compliance and timelines alongside our other responsibilities. Meaghan provided clear structure, reliable oversight, and regular updates. The process was calm, organized, and exactly what we needed.”
“As a volunteer board, managing vendors, permits, and insurance felt overwhelming. Having professional operations support removed a huge amount of stress and ensured nothing was missed. Communication was clear, documentation was organized, and the event ran smoothly because the groundwork was solid.”
William O. — Del Sur CSC Board President
“Having backend operations handled by an experienced professional allowed us to take on more events without increasing internal workload.”
“Clear processes, proactive communication, and reliable oversight made a measurable difference in how smoothly our events ran.”
Phone
(518) 229-2800
Address
Serving California, Nevada and Arizona